Repayment to an employee for a business expense they paid for personally, subject to policy and approval.
Reimbursement is the repayment an employee receives for a business-related expense they initially paid for themselves — travel, client meals, or work equipment are common examples. It's processed through an approval workflow and typically paid out alongside or shortly after the regular payroll cycle.
Reimbursement claims usually need to fall within a documented expense policy and include proof of purchase, and are one of the more frequent sources of routine HR queries in companies without a self-service system to track claim status.
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